Within 30 days following the election of a new Board, the previous season’s President and Treasurer will meet with the new Board to facilitate the transition and orientation. Association records will be transmitted at this time and will include all financial records, concession records, sales tax records, income tax records, tax status and incorporation documents, the player data base, Board minutes, contracts, and all other significant records or pending issues.
With the exception of the Board of Directors and the President, whose responsibilities are detailed in the Constitution, the following job descriptions are merely provided to be general guidelines; each Board may determine which offices to fill and may add or delete any in effectively managing the association.
The president is selcted by the new/incoming board each July, with the candidate receiving at least five votes. The president must be a current or former member of the ESBA Board of Directiors. In the event of a 4-4 tie vote: (1) revote after discussion; (2) if second vote is still tied, returning incumbent president, if a candidate, is the new term's president; (3) if still unresolved, use number of years as a board member; (4) if still unresolved, use number of years as an ESBA member.
Board of Directors:
Selection of President and other officers
Authorization of bylaws, playing rules
Establishment of budgets and fees
Authorization of non-budgeted expenditures over $300
Approval of coaches, including post-season
Resolution of protests, grievances, complaints
Director of Board and overall management responsibility
Record-keeping, correspondence, minutes
Maintenance of league documents and forms
Communication with officers and Board
Financial accounting and reporting
Receipt and disbursement of funds
Collection of receivables
Federal and state tax returns
Direction of player registration
Recruitment and orientation of coaches
Conducting tryouts and drafts
Monitoring conduct of coaches, players, parents
Scheduling games, practices, make-ups, playoffs
Monitoring conformance to bylaws
Assuring adequate league support for team equipment, officiating, maintenance, etc.